What are subs?
Subs (Subscriptions) is the term Scouts use for the membership fee
which we require to finance the running of the Scout Group. Subs
are currently set £120 per year, payable as £20.00 at
the start of each school half term.
Methods of payment - We have a number of options
depending upon the particular section:
Debit)**, cash, cheque or bank transfer*
OSM(Direct Debit)**, cash, cheque or bank transfer*
• Scouts: OSM(Direct Debit)** only
** OSM(Direct Debits) - We use Online Scout Manager(OSM) as the
core database system for recording information (names, addresses,
badge records etc). The payment element of the OSM system is used
to collect parent payments (just like the schools' ParentPay). OSM
uses standard Direct Debits and as such is fully protected by the
Direct Debit guarantee mechanisms
* Bank transfer - please contact us to request our bank account
details - refer to our contact
Our preference is for all parents to pay subs using the OSM(DD)
method, as this:
• significantly reduces the admin burden on
our leader team
• makes information more available to use
• ensures good financial controls
• provides excellent audit trails for parents and leaders
saves counting and recording the incoming payments, but more significantly
it saves visits to the banks, which are all now located in Doncaster
OSM(DD) payments, there are a few things to be aware of:
When will my bank account be debited?
The OSM Direct Debit protocol requires you to have 4 working days
notice before the money is debited from your account. This is to
ensure that you have the opportunity to cancel the payment. The
whole time-frame is as follows:
||Day 1 - you will get an OSM email advising you of the
next DD payment. e.g. 1st meeting of the 1/2 term
Day 4 - your bank account will be debited
Day 6 - our Group bank account will be credited
What if the Direct Debit fails? (Bounces)
When Direct Debits fail it is usually, but not always, due to insufficient
funds in your bank account. If this occurs we get a notification
on 'Day 6' as above. We will email you to advise you of this DD
failure and will ask you to advise us when we can re-initiate
the DD request to your bank. Bank charges could apply to you
and to us, so it is important that we do not re-initiate the DD
request automatically, but allow you time to resolve your bank issue
Changing sections? (Beavers to Cubs, or Cubs to Scouts)
The Direct Debit in OSM is established for each section. When children
transfer to the next section it will require a new Direct Debit
agreement to be set-up. The old DD will automatically be cancelled
by us as part of the section transfer process. Please see info below
about checking your email/spam/junk for the ‘new section’
More than 1 child in the Scout Group?
Each child will require an individual DD to be set-up, this provides
maximum flexibility when children move between sections.
Direct Debits for camps and events - watch this
space. The Scout section already uses OSM(DD) for all activities.
The section is 'cash-less'. Other sections may move to being cash-less
when their leader teams feel it appropriate.
The communication and set-up for our subs and camps payments is
processed using our Online Scout Manager (OSM)
system. Within OSM is the payment system is referred to as ‘Go
||• You will get an email from us (via OSM) to request
set-up of your bank details.
• This will result in you initiating
a payment in to our Scout Group bank account( via GoCardless)
• This Direct Debit is subject to all the usual banking rules
It is imperative that we have your
up to date email address
Soon after starting with the group (or having recently changed
section) we will email you with a link to the OSM payment system:
||• Please check your junk/spam mail folders;
• If you cannot find our email - please contact us (details
below) and we will reset and re-email your link
Details about how to set-up the link
- see guidance note below
Please help us by setting this up as quickly as possible, as this
makes life a lot easier for our leaders and treasurer, enabling
us to spend less time on admin and more on delivering quality Scouting.
Once you have completed the set-up process you will be able to
see the schedule of subs/camp payment dates. You will also receive
an email in advance of each payment collection date.
You need do nothing for now, just wait for and then promptly respond
to the OSM email(s).
All of these Direct Debits can be manually cancelled at any time
using the payments page or links on the payment notification emails.
Any existing payment schedules are automatically cancelled by the
system when your child leaves the group, and also when they move
sections. In this case you will receive an email with a link to
setup a payment for the new section.
If you have any questions or concerns – just talk to any
leader – or contact Colin (details below)
What is OSM? - Have a look-see
via these links:
Email is the key –
we must have your preferred email address, one that you use regularly
Changes to your email address
(or any other contact details - mobile numbers etc) - Please let
us know asap. Apart from OSM payments, we need to have up to date
contact info - just in case...
I don’t have an email address
– Let your section leader know
Just wait – and respond
to emails when they arrive (check your junk/spam mail just in case,
Guidance notes –
this link for step-by-step guidance and screen shots
Questions – ask Colin,
refer to our contact
Camps and other activities
- it is our ambition to use the OSM facility for ALL camp/activity